HB-5254, As Passed Senate, December 11, 2018

 

 

 

 

 

 

 

 

 

 

SUBSTITUTE FOR

 

HOUSE BILL NO. 5254

 

 

 

 

 

 

 

 

 

 

 

 

 

     A bill to require the fingerprinting of certain public

 

employees for the purpose of receiving criminal history record

 

information from the department of state police and the Federal

 

Bureau of Investigation; to provide for the powers and duties of

 

certain state and local governmental officers and entities; to

 

provide for the collection of fees; and to prohibit the release of

 

certain information and prescribe penalties.

 

THE PEOPLE OF THE STATE OF MICHIGAN ENACT:

 

     Sec. 1. This act shall be known and may be cited as the

 

"public employee fingerprint-based criminal history check act".

 

     Sec. 2. As used in this act:

 

     (a) "Agency" means a department of this state or a local

 

department or agency, including public departments or agencies in a

 

county, city, village, or township that in the course of conducting


its business has or maintains access to federal information

 

databases.

 

     (b) "Employee" means an individual employed by this state, an

 

individual working for a private business entity under contract

 

with this state, an individual working for a private business

 

entity under contract with a county, city, village, or township, or

 

an individual who is employed by a county, city, village, or

 

township.

 

     (c) "Federal information database" means a database of

 

information maintained by the federal government that contains

 

confidential or personal information, including, but not limited

 

to, federal tax information.

 

     (d) "Publication 1075" means Internal Revenue Service

 

Regulation Publication 1075 of September 2016.

 

     (e) "Federal tax information" means any information created by

 

the recipient that is derived from federal return or return

 

information received from the Internal Revenue Service or obtained

 

through a secondary source such as the Social Security

 

Administration, Federal Office of Child Support Enforcement, Bureau

 

of the Fiscal Service, or Centers for Medicare and Medicaid

 

Services, or another entity acting on behalf of the Internal

 

Revenue Service pursuant to an agreement under section 6103 of the

 

internal revenue code, 26 USC 6103.

 

     (f) "Return" means any tax or information return, estimated

 

tax declaration, or refund claim, and includes amendments,

 

supplements, supporting schedules, attachments, or lists required

 

by or permitted under the internal revenue code and filed with the


Internal Revenue Service by, on behalf of, or with respect to any

 

person or entity. Examples of returns include forms filed on paper

 

or electronically, such as forms 1040, 941, and 1120, and other

 

informational forms, such as 1099 or W-2. Forms include supporting

 

schedules, attachments, or lists that are supplemental to or part

 

of such a return.

 

     (g) "Return information" means any information collected or

 

generated by the Internal Revenue Service with regard to any

 

person's liability or possible liability under the internal revenue

 

code. Return information includes, but is not limited to,

 

information that the Internal Revenue Service obtained from any

 

source or developed through any means that relates to the potential

 

liability of any person under the internal revenue code for any

 

tax, penalty, interest, fine, forfeiture, or other imposition or

 

offense, information extracted from a return, including names of

 

dependents or the location of a business, the taxpayer's name,

 

address, and identification number, information collected by the

 

Internal Revenue Service about any person's tax affairs, even if

 

identifiers, such as name, address, and identification numbers, are

 

deleted, information regarding whether a return was filed or not,

 

is under examination, or is subject to other investigation or

 

processing, including collection activities, and information

 

contained on transcripts of accounts.

 

     Sec. 3. (1) Each agency in this state that determines it must

 

do so to comply with publication 1075 shall develop a written

 

policy that ensures that its current and prospective employees who

 

may have access to federal information databases in the course of


his or her employment undergo the fingerprint-based criminal

 

history check required by publication 1075.

 

     (2) Except as otherwise provided in subsections (3), (4), and

 

(5), the results of a criminal history check conducted under this

 

act are confidential and are not subject to disclosure under the

 

freedom of information act, 1976 PA 442, MCL 15.231 to 15.246.

 

     (3) The results of a fingerprint-based criminal history check

 

may be provided to the Internal Revenue Service or other federal

 

governmental entity as required by federal regulation or law.

 

     (4) The results of a fingerprint-based criminal history check

 

conducted under this act may only be provided to an agency and must

 

not be shared with a vendor or contractor providing employees to an

 

agency under a contract between a vendor or contractor and an

 

agency. However, the results may be shared between a requesting

 

agency and another agency in this state.

 

     (5) In circumstances in which the civil service manages human

 

resource functions for an agency under an executive order, the

 

results of a fingerprint-based criminal history check may be shared

 

between the agency and the civil service staff providing human

 

resource services to the agency.

 

     Sec. 4. (1) Upon an offer of initial employment by an agency

 

that is subject to publication 1075 to an individual for any full-

 

time or part-time employment with the agency during which the

 

individual may have access to federal information databases, the

 

agency shall request from the department of state police a

 

fingerprint-based criminal history check on the individual,

 

including a criminal records check through the Federal Bureau of


Investigation.

 

     (2) Before assigning an individual to employment during which

 

he or she may have access to federal information databases, the

 

agency shall have received from the department of state police the

 

report described in subsection (5). This subsection does not

 

require an agency to delay hiring an individual until the

 

completion of the fingerprint-based criminal history check required

 

under this section.

 

     (3) An agency shall ensure that an employee who may have

 

access to federal information databases already employed by the

 

agency on the effective date of this act completes the fingerprint-

 

based criminal history check required under this section.

 

     (4) An agency shall make a request to the department of state

 

police for a fingerprint-based criminal history check required

 

under this section on a form and in a manner prescribed by the

 

department of state police.

 

     (5) Within 30 days after receiving a proper request by an

 

agency for a fingerprint-based criminal history check on an

 

individual under this section, the department of state police shall

 

conduct the criminal history check and initiate the criminal

 

records check through the Federal Bureau of Investigation. After

 

the completion of the fingerprint-based criminal history check

 

required under this section, the department of state police shall

 

provide a report of the results of the fingerprint-based criminal

 

history check to the requesting agency. The report must contain any

 

criminal history record information on the individual maintained by

 

the criminal records division of the department of state police and


any information obtained from the Federal Bureau of Investigation.

 

     (6) Criminal history record information received from the

 

department of state police under subsection (5) must be used by an

 

agency only for the purpose of evaluating an individual's

 

qualifications for employment. Except as required by federal

 

regulation or rule, an agency or an employee of the agency shall

 

not disclose the report or its contents received under this section

 

to any person who is not directly involved in evaluating the

 

applicant's or employee's qualifications to begin or maintain

 

access to federal information databases. A person who violates this

 

subsection is guilty of a misdemeanor punishable by a fine of not

 

more than $10,000.00.

 

     (7) If the fingerprint-based criminal history check required

 

under this section has been completed for a particular employee and

 

the results have been reported to an agency as provided under this

 

section, then another fingerprint-based criminal history check is

 

not required under this section for that employee as long as the

 

employee remains employed with no separation from service from the

 

agency. For the purposes of this subsection, an employee is not

 

considered to have a separation from service if the employee is

 

laid off or placed on a leave of absence by the agency and returns

 

to active employment with the agency within 1 year after being laid

 

off or placed on the leave of absence.

 

     (8) The department of state police shall store and retain

 

fingerprints submitted under this section in an automated

 

fingerprint identification system that provides for an automatic

 

notification if subsequent criminal information matches


fingerprints previously submitted under this section. Upon a

 

notification under this subsection, the department of state police

 

shall immediately notify the agency that requested the fingerprint-

 

based criminal history check. The fingerprints retained under this

 

act may be searched against future fingerprint submissions, and any

 

relevant results will be shared with submitting and subscribing

 

entities. The searches described under this subsection include

 

latent fingerprint searches.

 

     (9) The department of state police shall forward the

 

fingerprints submitted under this section to the Federal Bureau of

 

Investigation to be retained in the Federal Bureau of

 

Investigation's automated fingerprint identification system that

 

provides for automatic notification if criminal information matches

 

fingerprints previously submitted to the Federal Bureau of

 

Investigation under this subsection. If the department of state

 

police receives a notification from the Federal Bureau of

 

Investigation under this subsection, the department of state police

 

shall immediately inform the agency that requested the fingerprint-

 

based criminal history check. This subsection does not apply unless

 

the department of state police is capable of participating in the

 

Federal Bureau of Investigation's automated fingerprint

 

notification system.

 

     Enacting section 1. This act takes effect 90 days after the

 

date it is enacted into law.