HOUSE BILL NO. 6376

November 12, 2020, Introduced by Reps. Coleman, Meerman and Steven Johnson and referred to the Committee on Government Operations.

"An act to provide for the purchase of all supplies, merchandise and articles of every description and character needed for the maintenance and operation of all county offices, departments and institutions, in counties adopting the provisions of this act,"

by amending section 5 (MCL 45.85).

the people of the state of michigan enact:

Sec. 5. It shall be is the duty of the purchasing agent aforesaid of the county to contract for all supplies, merchandise, printing, and articles of every description needed for the maintenance and operation of each county office, department, and institution, except those supplies that are of a strictly perishable character, basing his or her contract or contracts upon estimates to be furnished to him or her by the county officers and heads of county departments and institutions. Such The estimates shall must be furnished by the first day of July of each year , for an entire year. ; and all such Before January 1, 2022, contracts shall must be made after full notice by advertisement of not less than 4 weeks in at least 4 of the leading newspapers of the this state to be selected by said the purchasing agent. Such Beginning January 1, 2022, contracts must be made after the purchasing agent posts public notice of the advertisement as set forth in the local government public notice act. The advertisements shall must call for sealed bids or proposals to furnish the aggregate of the desired article and supplies as estimated for by such the office, department, or institution, naming the articles and supplies and the quantities and character required, and all such the bids or proposals shall must be for the entire period of 1 year. ; such The supplies, articles, and merchandise to must be delivered at such those times and in such those quantities as said the purchasing agent may from time to time designate. , and should If the supplies, or any portion thereof, of supplies, as contracted for, be are not sufficient for the year for which the contract or contracts shall be are made, then the contractor or contractors shall be are required to furnish such additional supplies at the prices named for similar articles under contract or contracts. : Provided, That should said However, if the purchasing agent at any time discover discovers that he or she could purchase the same supplies for less money for any 1 year by buying the same for less time than 1 year, he shall have or she has the authority to make such the purchase for a shorter length of time, but not less than 3 months, it being the purpose of this act to authorize and require said the purchasing agent to make such contracts upon such terms as that will secure the best and cheapest rates for the county in the purchase of articles and supplies of necessity for said the offices, departments, and institutions, and to that end he or she shall reserve the right to reject any and all bids , or to accept any bid in part or reject it in part. ; and if If none of the bids and or proposals are deemed considered advantageous and satisfactory, he the purchasing agent may buy in the open market until a proper and satisfactory bid or proposal is offered. The period for which such the bids or proposals are invited shall must be clearly stated in said the advertisements, as well as the terms and conditions contemplated by the provisions of this act. When If the same article is estimated for by 2 or more offices, departments, or institutions, but of different brands or grades, the purchasing agent may determine which of the brands or grades shall must be purchased so as to produce uniformity in use by all the offices, departments, and institutions. : Provided, That However, all other things being equal, supplies offered by bidders who have an established local business in the county shall have preference.

Enacting section 1. This amendatory act does not take effect unless Senate Bill No.____ or House Bill No. 6440 (request no. 02449'19) of the 100th Legislature is enacted into law.